OmniPrime POS User Guide

13 — Users & roles

What this screen is for

Give each staff member their own login and decide what they can do (a cashier sells; a manager can also change stock and see reports).

Before you start

  • You are logged in as an Administrator.

Step-by-step

1. Open Users

Click Users in the side menu.

Step 1 — users

2. Add a user

Click + Add User, enter name, username, password and pick a role (e.g. Cashier).

Step 2 — add user

3. Set the role/permissions

Choose Administrator (full access) or Cashier (POS only), and Save.

Step 3 — role

4. Change or reset later

Open a user to edit details, reset the password, or deactivate them.

Step 4 — edit user

Real example (using the demo data)

  1. Users → + Add User → name Sara, username sara, password cashier123, role Cashier → Save.
  2. Log out → log in as sara → she sees POS only (no settings/users).

If something goes wrong

You see this What it means How to fix it
Username already exists That username is taken. Choose a different username.
New cashier can't see Reports Cashiers have limited access by design. Give them a manager/admin role if needed.
Forgot admin password Another admin must reset it. Have a second admin reset it here.

FAQ

Q: Why give each person their own login? A: So reports show who sold what and you can control permissions.

Q: What's the difference between Administrator and Cashier? A: Administrator = full access (stock, settings, users, reports). Cashier = selling on the POS.

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